Hi there!

Our company drives a technet using DMX 3 (about 20 editors and more than 200 readers) - implemented a long time ago with a lot of custumization...
It's getting slower and slower, additionally the functionality is not the way we want it today.
Unfortunately the guy who did it is no longer available and all his code is not documented one bit.

So we decided to upgrade to DMX 5 (still in trial mode, but soon will be purchased) and start from zero.
Target is to have a straightforward technet with the absolute minimum of customization in it.

I've written some SQL scripts to sync our CRM system running on a remote SQL server against the DMX database which work absolutly smooth and quick.
I mapped our rental inventory Tree against a folder structure in DMX.
Now, files should be put into the folders matching our rental equipment.
 

These files are to be categorized - for example "tech note", "manual", "modification images", "firmware update" etc.
BUT: We have some documents to be marked as confidential which only a small group of users may see.I'd love to have the flag "confidential" as a category - making it quite easy for our editors to flag files as confidential.

Is there a way to add view permissions to categories?
So when a user opens the folder of a stock item, they only see the documents they are allowed to.

 

And another issue which just comes to my mind:
Is there any possibility to have one file placed in two or more folders? I'm not shy on tweaking the tables - I'm not that bad in coding SQL scripts but an absolute loser in coding aspx or anything which looks like "real programming" :-)

Thanks a lot in advance!

Cheers from sunny Switzerland,

-Chris

Hi Chris,

My gut feeling is that you're not using the tool as designed to achieve what you want. The Folder/File tree drives permissions and categories are meant to help organizing. So (1) there are no permissions on categories and (2) you can't place an item in more than one folder. Instead (1) folders do permissions and (2) you can add an item to multiple categories. This design decision is pervasive throughout the module.

What is best now is to see how you can align to this design or to see how we can make an easy tweak to help. Setting permissions on categories is not an easy tweak and neither is adding stuff to multiple folders. If you can't use the permissions grid to make sure something stays confidential (i.e. if you don't trust your users to set permissions correctly) then you can make a folder that is confidential and turn off the ability for users to change permissions on added items. If you want to mix document permissions in a folder (i.e. different documents have different permissions) then you'd need to allow users to set permissions on the items individually. If you don't trust them to do so AND you want mixed permissions we could make a checkbox as a custom attribute and make a custom control that intervenes upon update and removes all permissions except a predefined set.

OK, I can't think offhand of another way ... but I hope this gives some ideas.

Peter

It's sunny here in Western Switzerland as well now!

Peter,

 

thanks for your reply - I've spent some time thinking about the situation - I think, we can handle this issue on permissions just w/ the given permissions capabilities... I think I need to talk to my colleagues driving the TechNet on how they really want it.

Concerning files in multiple folders.... That's still an issue.
As I was quite busy with other projects, I didn't have had enough time to make my mind clear about this.

Still I think, we will manage to get it running as DMX is supposed to run AND we meet our expectations :)
I get the feelingt that discussing this in public will siginificantly overdrive the means of this forum. May I contact you via email these days?
And - will German be an appreciated language for this conversation? :-)

Thanks a lot in advance!

-Chris (who's now going for lunch...)

Hi Chris,

Feel free to contact me by email, only .. German is not my strong point :-) I live in French speaking Switzerland.

Peter